Privacy Policy

1. Who We Are

The Chamber Music Fund is a restricted fund administered by The EUCO Trust, Reg. No. 2144158, Charity No. 297643. Website: https://chambermusicfund.org.uk
The Data Controller for the purposes of UK GDPR is: The EUCO Trust
For all data protection enquiries, please contact us using the details in the ‘Contact Us’ section at the end of this policy.  

2. What Data We Collect

No users are registered on our website. We do not collect data via the website itself. Instead, we collect information that is provided to us directly.
Interested organisations — including arts centres, music societies, theatres and festivals – are invited to submit grant applications by email. These applicants may be small charities, Community Interest Companies (CICs), or other organisations.   The information we collect through this process may include:

  • Organisation name, type, and registered address
  • Contact names and email addresses
  • Financial information relevant to the grant application
  • Programme and project details

This organisational and financial data is shared with the Chamber Music Fund trustees, who act as external assessors and meet twice a year to evaluate applications.  

3. Lawful Basis for Processing

We process personal data on the following lawful bases under UK GDPR:

  • Legitimate interests: to administer and assess grant applications and to fulfil our charitable objectives.
  • Legal obligation: to comply with our regulatory and reporting obligations as a registered charity, including those required by the Charity Commission and HMRC.

4. How Long We Keep Your Data

Grant applications, records, and reports are retained for seven years, in accordance with HMRC guidelines and the Charity Commission’s requirements for financial record-keeping.
After this period, data will be securely deleted unless we are required to retain it for ongoing legal or regulatory purposes.  

5. Your Rights Under UK GDPR

You have the following rights in relation to your personal data:

  • Right of access: to request a copy of the personal data we hold about you.
  • Right to rectification: to request correction of inaccurate or incomplete data.
  • Right to erasure: to request deletion of your personal data, subject to our legal obligations (see Section 4 above).
  • Right to restrict processing: to ask us to limit how we use your data in certain circumstances.
  • Right to data portability: to receive your data in a structured, commonly used, machine-readable format.
  • Right to object: to object to processing based on legitimate interests.

To exercise any of these rights, please contact us using the details in the ‘Contact Us’ section below. We will respond within one calendar month. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you believe we are processing your data unlawfully:
ICO website: www.ico.org.uk | Helpline: 0303 123 1113  

6. Media

Images on the website may include embedded location data (EXIF GPS data). Visitors to the website can download images and may be able to extract any location information contained within them. We recommend that if you submit images to us for publication, you check whether they contain embedded location data and remove it if you do not wish it to be publicly accessible.  

7. Embedded Content from Other Websites

This website may include embedded content such as videos, images, or articles from other websites. Embedded content behaves in the same way as if you had visited the originating website directly.
These third-party websites may collect data about you, use cookies, embed additional tracking technologies, and monitor your interactions with their content. This may occur whether or not you have an account on those websites.
We strongly advise that you read the privacy policies and terms and conditions of any third-party websites or services you visit.  

8. Cookies

Our website uses cookies in limited circumstances, primarily for administrative purposes:   Temporary cookie: When you visit our login page (used by site administrators only), a temporary cookie is set to determine whether your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.  
Login cookies: When an administrator logs in, cookies are set to save login information and display preferences. Login cookies last for two days; screen options cookies last for one year. If ‘Remember Me’ is selected, the login will persist for two weeks. These cookies are removed upon logging out.  
Please note: grant applicants and general visitors do not need to log in or create an account. The login functionality described above is for website administrators only.  

9. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be published on this page with an updated revision date. We encourage you to review this policy periodically.  

10. Contact Us

If you have any questions about this Privacy Policy, or wish to exercise any of your data rights, please contact us:   Chamber Music Fund / The EUCO Trust 

Website: https://chambermusicfund.org.uk   

Policy version: 1.1 | Last reviewed: 27 May 2026